SIMRS Suppliers & Purchase Orders Module: Procurement Connected to Stock
The Suppliers & Purchase Orders module manages the procurement side of pharmacy and facility operations: who the supplier is, what is ordered, when goods arrive, and how that affects stock. A well-recorded procurement flow means purchasing no longer depends on memory and paper, and every rupiah spent can be explained.
Supplier master and purchase history
Supplier data is recorded in a supplier master: identity, contacts, and the information used when creating orders. Purchase history per supplier is stored, so the procurement team can see pricing, volume, and supply patterns over time. A useful basis for negotiating the next order.
Purchase orders and goods receiving
Orders are created as purchase orders with a clear item list, followed by goods receiving when goods arrive. Receiving is matched against the order, so received quantities can be checked against ordered quantities before stock is recorded. This flow keeps procurement documents (orders, receiving, and stock) consistent.
Stock increases automatically when goods are received
When goods are received and recorded, medicine stock increases automatically with batch and expiry date. There is no double entry between the procurement and pharmacy modules, and newly arrived medicine is immediately available in the FEFO flow. This connection is also the foundation for future development, such as minimum-stock alerts moving toward more automatic reordering.
Connected to minimum stock and planning
Purchase and stock data work together: the pharmacy team sees minimum stock and usage movement, while the procurement team sees purchase history. Both are used to plan when and how much to reorder, reducing the risk of stock-outs on one side and overstocking on the other.
Who uses this module
Procurement staff create and monitor purchase orders; pharmacists and warehouse staff receive and record goods; management sees purchase history and procurement value; and auditors can trace every order through receiving. Access is role-based.
One data set, one flow
Procurement connects directly to stock and item masters. Purchase orders are created based on needs visible in stock data; when goods are received, stock increases without retyping; and purchase history is recorded against the same supplier master. The same data is used by pharmacists (availability), procurement (orders), and management (procurement value), so purchasing decisions are based on consistent numbers rather than records scattered across desks.
Getting started with this module
The module can start from the facility’s core needs first, then grow in phases. In line with HealthCore’s implementation principles. In the early phase, the facility team prepares the supplier master and order patterns, defines the goods receiving flow, then trains procurement and warehouse staff on that flow. Role-based training, go-live support, and data migration are quoted separately from subscription pricing, so the facility starts from the highest-impact flow without changing every process at once.